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Volunteer Management — available now Visitor Management — coming soon

Every hand raised deserves a follow-up.

When someone says “I’d like to serve,” Shepherds Inbox makes sure the right leader knows — and that no one waits in silence.

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Shepherds Inbox dashboard showing new ministry sign-ups, volunteers needing attention, active volunteers, per-ministry counts, and a recent activity feed.
The Shepherds Inbox dashboard, shown with demo data.
Why Shepherds Inbox

Software that thinks like a shepherd

Built for churches, not sales teams

Ministries, teams, and follow-up — not pipelines and deals. Shepherds Inbox speaks your language from the first screen.

A follow-up rhythm, not another database

The queue tells you exactly who's waiting, how long they've waited, and what to do next — so care doesn't depend on memory.

Simple enough to actually use

If your team can send an email, Shepherds Inbox should feel familiar — no technical training required.

How it works

From “I'd like to help” to truly plugged in

  1. Step 1

    Share one simple form

    Every church gets a public volunteer sign-up page. Put the link in your bulletin, on a QR code, or on your website so people can raise a hand without creating an account or downloading an app.

  2. Step 2

    Know the moment someone signs up

    New volunteers appear on your dashboard when they sign up, and the right leaders can be notified by email or text so follow-up starts quickly.

  3. Step 3

    Follow up, every time

    The leader queue shows each person assigned to that ministry, so the leader can open the record, log contact, and keep things moving until the volunteer is actually connected.

Product walkthrough

Follow the volunteer journey

See how a public sign-up turns into ministry-specific notifications, follow-up reminders, and a clear next step for your team.

Mobile email preview showing a new Kids Team volunteer notification and a Log Contact button.
The right leader gets notified when someone signs up.
After tapping Log Contact, leaders can record what happened from their phone.

Take the full walkthrough

Screenshots use demo data for illustration only.

Modules & Pricing

Volunteer Management now. Visitor Management next.

One ministry rhythm, simple pricing: make sure every person who raises a hand gets a real response, notify the right team, and keep follow-up visible until care actually happens.

Volunteer Management

$29/mo

For the “I’d like to serve” moments — so willing hands never wait in silence.

  • Custom volunteer intake forms, branded to your church
  • Email or text leader notifications when someone signs up
  • Mobile-friendly follow-up for reviewing, contacting, and marking reached
  • Multi-ministry routing so each selected ministry can follow up
  • Follow-up stages — new, contacted, active, and overdue — so you always know where someone stands

One flat church-friendly price. No per-seat math.

Start your free trial See walkthrough

Visitor Management

Coming soon

For first-time guests — so a first visit becomes a real welcome, not a missed connection.

  • Visitor intake forms for guest cards and QR-code follow-up
  • The right leader notified when a guest asks to be contacted
  • Guest profiles from first visit to connected
  • Follow-up reminders so no guest waits in silence
  • One church inbox for volunteer and visitor follow-up

Future bundle: both modules together

Once Visitor Management is available, the planned bundle brings volunteer and visitor follow-up into one church inbox.

Coming after Visitor Management

Volunteer Management is available now with a 14-day free trial at $29/month after the trial. No credit card is required to start. Visitor Management and a combined plan are expected future options.

Frequently Asked Questions

Questions churches ask before getting started

Here are the quick answers most churches need before starting Volunteer Management.

What happens when someone fills out the volunteer form?

The volunteer receives your church’s confirmation message. The submission appears in Shepherds Inbox, and the right ministry leaders can be notified by email or text based on the ministries selected — so nothing falls through the cracks.

How does Shepherds Inbox prevent missed follow-up?

Every new sign-up is tracked until someone follows up. Overdue reminders surface automatically, and admins can see at a glance where attention is still needed — no spreadsheets, no digging through group texts.

Does it replace our church management system?

No. Shepherds Inbox handles the follow-up loop — capturing interest, notifying leaders, logging contact, and helping people take a next step. It complements your church management system rather than replacing it.

What does it cost?

Shepherds Inbox is $29/month. Every account starts with a 14-day free trial, and no credit card is required to begin.

How do we get started?

Start your free 14-day trial — no credit card needed. You’ll create your church account, customize your volunteer form, and invite your leaders through guided setup.

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Volunteer Management is available now

Be ready for the next person who raises a hand.

Start your church’s 14-day free trial today. No credit card is required to begin setup.

Start your free trial See the walkthrough

Volunteer Management is $29/month after the trial. Visitor Management is coming soon.