Shepherds Inbox
Join Waitlist

Volunteer Management — available now Visitor Management — coming soon

Every hand raised deserves a follow-up.

Shepherds Inbox helps your church welcome new volunteers, notify the right leaders by email or text, and follow up from desktop or mobile before anyone slips through the cracks.

Join Waitlist See the walkthrough

Shepherds Inbox dashboard showing new ministry sign-ups, volunteers needing attention, active volunteers, per-ministry counts, and a recent activity feed.
The Shepherds Inbox dashboard, shown with synthetic Grace Community Church demo data.
Why Shepherds Inbox

Software that thinks like a shepherd

Built for churches, not sales teams

Ministries, teams, and follow-up — not pipelines and deals. Shepherds Inbox speaks your language from the first screen.

A follow-up rhythm, not another database

The queue tells you exactly who's waiting, how long they've waited, and what to do next — so care doesn't depend on memory.

Simple enough to actually use

Designed to be simple enough for real ministry teams. If your team can use email, Shepherds Inbox should feel familiar from the start.

How it works

From “I'd like to help” to truly plugged in

  1. Step 1

    Share one simple form

    Every church gets a public volunteer sign-up page. Put the link in your bulletin, on a QR code, or on your website so people can raise a hand without creating an account or downloading an app.

  2. Step 2

    See every sign-up land

    New volunteers appear on your dashboard when they sign up, and the right leaders can be notified by email or text so follow-up starts quickly.

  3. Step 3

    Follow up, every time

    The leader queue shows each person assigned to that ministry, so the leader can open the record, log contact, and keep the care loop moving until the volunteer has truly heard back.

Product walkthrough

Follow the volunteer journey

See how a public sign-up turns into ministry-specific notifications, follow-up reminders, and a clear next step for your team.

Mobile email preview showing a new Kids Team volunteer notification and a Log Contact button.
The right leader gets notified when someone signs up.
After tapping Log Contact, leaders can record what happened from their phone.

Take the full walkthrough

Screenshots use synthetic Grace Community Church demo data for illustration only.

Modules & Pricing

Volunteer Management now. Visitor Management next.

One ministry rhythm, simple pricing: capture the person, notify the right team, and keep follow-up visible until care actually happens.

Available late June

Volunteer Management

$29/mo

For the “I’d like to serve” moments — so willing hands never wait in silence.

  • Custom volunteer intake forms, branded to your church
  • Email or text leader notifications when someone signs up
  • Mobile-optimized follow-up so leaders can review sign-ups, log attempts, and mark someone reached from their phone
  • Multi-ministry routing so each selected ministry can follow up
  • Follow-up reminders when a volunteer has not heard back
  • Volunteer pipeline — new, contacted, active, and overdue at a glance
  • Warm follow-up context: contact info, custom answers, notes, and timeline

One flat church-friendly price. No per-seat math.

Join Waitlist See walkthrough
Coming soon

Visitor Management

$29/mo

For first-time guests — so a first visit becomes a real welcome, not a missed connection.

  • Visitor intake forms for guest cards and QR-code follow-up
  • The right leader notified when a guest asks to be contacted
  • Guest profiles from first visit to connected
  • Follow-up reminders so no guest waits in silence
  • One future church inbox for volunteers and visitors together
  • Waitlist members will hear first as Visitor Management becomes available

Not live yet. Join the waitlist and we’ll let you know when Visitor Management is ready.

Join Waitlist

Future bundle: both modules together

Once Visitor Management is available, the planned bundle brings volunteer and visitor follow-up into one church inbox.

$49 / month

Pricing shown reflects current Volunteer pricing and expected Visitor/bundle pricing. Joining the waitlist is free and doesn't commit you to anything — we'll confirm every detail with you personally before you ever pay.

Questions

What Shepherds Inbox helps your church do

What happens when someone fills out the volunteer form?

The volunteer receives the church’s confirmation experience, the submission appears in Shepherds Inbox, and the appropriate ministry leaders can be notified by email or text based on the ministries selected.

Can one person choose more than one ministry?

Yes. A volunteer can express interest in multiple ministries, and each relevant ministry team can follow up about its own serving opportunity.

How does Shepherds Inbox prevent missed follow-up?

The queue shows who still needs contact, reminders surface overdue follow-up, and admins can see where attention is needed without digging through spreadsheets or message threads.

Does it replace our church management system?

No. Shepherds Inbox is focused on the follow-up loop: capturing interest, notifying leaders, logging contact, and helping people take the next step.

Can leaders use Shepherds Inbox on their phones?

Yes. Shepherds Inbox is mobile optimized, so leaders can open a sign-up notification, review the volunteer’s details, and log follow-up from their phone without needing to sit at a desk.

What happens after I join the waitlist?

We’ll reach out by email, learn a little about your church, and schedule onboarding when a spot opens. No payment is collected when you join the waitlist.

Join the waitlist

Be ready for the next person who raises a hand.

Tell us where to reach you and we'll be in touch about onboarding your church.

Free to join. No payment collected. We'll only email you about Shepherds Inbox.